Mosaic Management Systems scoops runner-up accolade in ‘One to Watch Company 2017’ category at The Construction Computing Awards

Mosaic Management Systems was voted runner up ‘one to watch company 2017’ category at The Construction Computing Awards. Judged by a panel of peers and industry experts the award recognises the role of their health & safety platform in advancing the way the construction sectors manages the workforce.

Master of Ceremonies Chris Cowdrey, former England cricket captain, presented the award at a black tie ceremony held on the 16th November at the Radisson Blu Edwardian, Bloomsbury Street, London. Affectionately known as “The Hammers and now in their 12th year, the Construction Computing Awards showcase and reward the technology, tools and solutions for the effective design, construction, maintenance and modification of commercial buildings, residential and social housing and civil engineering projects of all shapes and sizes.

John Micciche, MD of Mosaic Management Systems commented on the award “It is always great to be recognised by your industry peers for the contribution we have made in the sector and we feel this award certainly reflects the hard work we have put in throughout the year innovating the product offering.”

The Mosaic Management Suite of products allows the construction industry to make the most out of cloud based technology. It is a system designed with full understanding of the health & safety challenges contractors and clients face, as well as the work process and compliance procedures required. The system allows management of competencies and evidence without error or duplication. It is a scalable solution built with project management in mind. Most importantly, it is a solution that can easily be used by anyone with low or no IT skills and is therefore easily adopted into all company cultures.   

Railworker Repairing Track

Why use our online Mosaic Induction Manager? It’s because we designed it with your needs in mind…

Mosaic Management Systems has focused on the construction sector and for the last decade has designed software for its clients, with their particular needs in mind. We are held in high regard with our clients and users of our products alike. Our innovative approach to problem solving in the construction industries through using cutting edge technology, means we have a great appreciation of the challenges you face daily. As testament to this we are used on a number of high profile projects by the biggest names in the industry. Mosaic Induction Manager provides a refreshing approach to delivering site inductions, that not only saves time, but also raises standards.

Mosaic Induction Manager affords Project Managers more time to get on with Project Management. This is because:

  • Time is saved carrying out inductions onsite
  • Time is saved by reduced form filling
  • Time is saved if online inductions are used
  • Time is saved by limiting repeats of inductions

An easier, faster way to induct your workers

deliver site inductions online or offline or a combination of the two
deliver site inductions online or offline or a combination of the two
Your employees and workforce can easily book themselves onto their preferred slot

Our software offers a much better way to induct personnel over traditional methods like spreadsheets and paper:

  • Consistency is always guaranteed
  • Repeat inductions for those late arrivals can be a thing of the past if run online
  • Diary changes and those who ‘did not show’ is now irrelevant
  • Easy to administer and view status reports
  • Workers can easily be notified about site processes and client health & safety expectations.

User friendly system offering reduced administration time because of:

  • Online record of successful inductions 
  • Online so it is always accessible
  • Cuts down on chasing contractors and own workers to attend inductions

Access from all platforms – PC, tablet or phone

The app allows you to access induction information via Smart Phone

Our individually tailored Online Site Induction process can be used on the go, 24/7 with remote induction using a Smart Phone, Tablet, PC, Laptop.

construction site inductions

Canadian Study finds persistence of higher injury risk for new workers – are there lessons to be learnt in the UK construction industry?

An interesting study undertaken by the Institute for Work & Health (2012) found that

Mosaic Induction Manager
clear briefings through inductions, daily briefings and toolbox talks are essential for project safety

the higher risk of work injury among new workers has persisted over the past ten years. This suggests workplaces need to do more to ensure new workers get the training and supervision they need to stay safe on the job.

Study provides decade-long review

This research, conducted in 2012, is the first to examine work injury risk by job tenure over a time period during which overall claim rates generally declined. The latest study extended the research by describing the association between job tenure and work injury over a decade (1999 to 2008).

Risk highest first month in the job

The new research gives rise to two main findings:

1. Over a 10-year period, the risk of work injury for workers with shorter job tenure has consistently remained higher compared to those employed at a job for more than one year. Risk is particularly elevated among those in the first month on the job, with over three times the risk of a lost-time injury as workers with over a year’s job experience.

2. The risk of work injuries among new workers is greater among older workers, men and those in the goods sector, which includes construction and manufacturing, among others.

The age-based findings are striking. While all workers in their first month have

Site and project inductions will help to mitigate risk faced by new workers

elevated injury risk, the risk of a lost-time injury is highest among workers over 45 years of age compared to all other age groups. Indeed, youth injury rates have been converging with adult rates. The key risk factor is newness, not youth, was the main take out from the study.

Prevention activities and training will help

So how do we help newly hired workers? Developing effective safety management systems will help. Prevention activities should involve employers creating strategies at an organisational level.

Inductions will certainly help inform new workers coming onto projects and sites. They will impart crucial information about your organisation, what to do on-site, and who to talk to if they have any questions or concerns. Having a competent induction program means having compliance with Health and Safety and employment legislation

Source: Institute for Work & Health, Toronto

Mosaic Induction Manager

Simplicity personified! We take a look at Mosaic’s site induction module

Mosaic have developed a simple solution for your ‘project’ induction process needs, and the beauty of our cloud based system means you can deliver across multiple sites.  

When you’re organising employees and contractors to start on a new project, registering and

Your employees and workforce can easily book themselves onto their preferred slot

inducting them (also sometimes known as employee on boarding) can be a challenge. You want them to hit the ground running. Mosaic helps you manage the workload, saves you time and reduces risk on site leaving you free to manage your workforce and deliver the project. No more site induction forms and checklists as it is all done online.

The system is very user friendly and one of the key benefits is that is allows the administrator to invite employees and contractors alike to book themselves onto the class. This saves considerable time not wasted chasing up those who have not booked on. Additional reminders can be emailed out should there be a few stragglers who have not booked themselves on yet.

Within our solution, we can support you uploading videos, PowerPoint presentations’, interactive

new employee inductions
new and existing employee inductions are crucial to site safety

content and even quizzes, should you wish to deliver your session offline (or a combination of both online and off line).

Our innovative system will mean you can do away with paperwork and won’t have to grapple with spreadsheets anymore. Everything is internet based and can be accessed as long as you have a connection.

Our complete solution comes with hosting, training, custom branding and support thereafter.

Follow the link to read more about our inductions and get a demo

Mosaic Management Systems delighted to be returning to the 2017 Safety & Health Expo

All of us at Mosaic are excited to once again be returning to the Safety and Health Expo held at Excel on 20th – 22nd June.

One smart card to manage all site worker competencies
One smart card to manage all site worker competencies

Take time to come and visit us P350 where we will be displaying and demonstration all of our products. Our new edition to our portfolio is Mosaic Perception training software. This ‘Situational Judgement’ training software will be available to try out on the day. All our other products will also be available to demonstrate – Induction Manager, Tally System, Briefing Manager, Fatigue Manager, Skill Check, Inventory Manager and Occupational Health Manager.

Mosaic Management Systems was created in 2008. Better known as just ‘Mosaic’ to its clients, it is a sophisticated and industry critical competency management software suite predominately deployed in the construction and infrastructure space. Used as a site based enterprise resource planning and compliance management tool and being cloud based allows it to operate across multiple sites and projects simultaneously.

Mosaic is used by the biggest names in the construction industry to manage a range of safety critical and workforce competency issues on major infrastructure sites and projects.  It is often mandated by companies due to the significant role it plays in reducing site health and safety issues, increasing security, improved productivity and consequent time saved.
Stop. Make a change: Fatigue Management

Stop. Make a Change campaign: Fatigue in the Workplace

In April 2017 companies and organisations from across the UK infrastructure sector will take part in a joint national initiative targeting improvements in health, safety and wellbeing for the sector. Stop. Make a Change. will see sites, offices and manufacturing facilities stop work from 10am until noon on 18 April, to allow staff and suppliers working there to take time to discuss some of the challenges we face as a sector and how they can be overcome.

safety critical roles in constructionThe campaign will focus on four key issues – respiratory illness, plant safety, fatigue and mental health. We delve into the subject of fatigue in the construction workplace and what companies can do to make this issue.

Are you of the mindset that feeling tired and fatigued at work is just all part of the usual working day? But while tiredness is easy to belittle, there’s a lot more to it than meets the eye. Fatigue can actually pose a serious health and safety risk. When long working hours and shift-working are mixed, fatigue becomes just as serious a workplace hazard as any other out there.

Why is fatigue a risk?

Let’s put this into context –  well over 3.5 million people in the UK working shifts, fatigue is a serious hazard for UK workplaces. With long working hours without adequate periods to rest and recover in between, it’s easy to cross the line between feeling a bit tired, to having your performance levels drop.

Beyond feeling a little tired and weary, it can actually lead to a decline a mental and physical performance, lack of attentiveness, memory problems, poor reaction times and much more.

What causes fatigue?

Two of the main causes of fatigue are simply spending long, repeated periods being awake, or irregular and disrupted sleep patterns. For those working shifts or repeated long hours, both of these factors are pretty common, with extended shifts or shift rotations across different times of day and night being commonplace.

How can you reduce the risks?

Just like any other workplace hazard that we have discussed in this blog space, fatigue needs to be addressed and managed, to avoid it becoming a serious risk. In combination with the physical factors aa regular risk assessment should also identify if fatigue is a risk for workers too, before taking steps to counter it. This is so crucial for those working in safety critical roles.

One smart card to manage all site worker competencies
One smart card to manage all site worker fatigue risk

There are numerous steps you can take to minimise the risk of serious fatigue and these will depend on your workplace and conditions. This quite possibly mean checking upon staffing levels and how this resources is managed. Alternative shift schedules might have to be re-jigged, to make sure that work activities, duration and rotation are well balanced and double shifting does not occur.

You can also provide on-site places to rest, to help workers recuperate adequately in between shifts more easily.

Key Fatigue Stats:

Here’s why you shouldn’t ignore it:

  • It leads to 20% of accidents on the UK’s roads
  • It can cost businesses up to £240 million
  • It can be caused by a number of factors – from monotonous hours on the same task, to long working days and disrupted sleep patterns
  • A risk assessment, referring to the fatigue risk index, is one of the best ways to identify what steps you need to take, to minimise the impact of fatigue.

Workplace fatigue policy

  • Develop a fatigue policy for all workers, managers and supervisors. This policy should include information about: maximum shift length and average weekly hours; work-related travel; procedures for reporting fatigue risks; procedures for managing fatigued workers.
  • Make sure anyone can report fatigue-related issues to both supervisors and management, and then improvements will follow.
  • Train your new employees on fatigue management.

Once these strategies are implemented, you should monitor and review them to ensure fatigue is managed effectively.


Mosaic has a Fatigue Management module which can bolt onto its system. When used in conjunction with access control systems, it will enter start and finish times. Using the available data, the system will instantly alert the management team by identifying any employees who are at risk of fatigue or have already breached certain controls, such as double shifting.

Please read more about this module by clicking here

Biometric Access Control

Bio-Metric fingerprint readers configured and dispatched

We are delighted to have finally configured and couriered two bio-metric finger print readers to one of our highway clients. These readers will be set up at the site entrance and exit point and used in conjunction with our Mosaic Tally System software.

This particular system allows for significant throughput of staff and visitors with a simple scan of the fingerprint. Entry can be set to be dependent upon appropriate skills, which are checked against worker records.

Biometrics refers to metrics related to human characteristics. Biometrics authentication is used in computer science as a form of identification and potentially access control. It involves the application of statistical analysis to biological data. Leading construction companies are increasingly trusting this cutting edge technology for time & attendance monitoring due to its high level of accuracy and eradication of fake identity cards.

This innovative system offers the user a cost effective and innovative solution to the complex issue of site access and workforce tracking. Our Mosaic Tally System can be integrated with many leading access control systems, where a physical barrier or turnstile is specified at entry and exit points.

dangers on construction sites

Mosaic’s 10 top tips for maintaining a competent workforce on your construction project

Construction sites are notoriously dangerous places to work on if health and safety rules are not respected. That’s why it is all the more important to Request Demoensure the team participates in your company’s safety program, and does all it can to minimise hazards to mitigate site injuries. Here are our top 10 Mosaic tips for reducing accidents and injuries on your construction sites, through maintaining a competent workforce and making safety a priority for your entire team.

What makes a safe worker?
What makes a safe worker on-site – Mosaic’s top 10 tips

Principal contractors obviously have a legally binding duty of care to their workforce, whether they are employees or contractors. It is undoubtedly their responsibility to ensure they have the necessary skills, knowledge, training and experience to do the job safely and without putting their own or others’ health and safety at risk. It is also in their interest to ensure their workforce is both efficient and safety conscious from a profitability and operational perspective. So here are our Mosaic top 10 to support you in achieving this objective.

  1. Set out your health & safety expectations

Planning safety is as critical as executing it. Many contractors have written safety programs. While they may be very comprehensive, the day-to-day implementation of those programs gets back to performance (or non-performance) by the competent person or persons (supervisors / management). Support your staff with intelligent digital systems that eradicate paperwork, freeing them up to better manage staff.


  1. Plan your site inductions

The benefits of comprehensive health and safety training in a construction environment are many, providing both benefits for the employer, but more importantly, for the employee. Initially spending a short time discussing health and safety matters during an employee induction is the best first step towards maintaining a low accident rate and keeping lost man hours through sickness and injury to a minimum. Insurance companies look preferably towards employers who take health and safety matters seriously and premium rates will often reflect this.

The CDM regulations require that principal contractors ensure suitable site inductions are provided. They also require that contractors must provide each worker under their control with appropriate supervision, instructions and information so that construction work can be carried out, so far as is reasonably practicable, without risks to health and safety, and that this must include a suitable site induction, where not already provided by the principal contractor.

Construction companies these days have the option to deliver their inductions both on-line and off-line. In our experience, some chose a blended approach of the two. This ensures engagement is really delivered to the workforce twofold, with great effect.


  1. Check qualifications and cards

All workers on construction sites must hold the correct qualifications and training for the type of work they carry out. Increasingly so employers need to be confident that if they are shown a card it is legitimate and that the person showing it has the appropriate qualifications to be carrying out their job onsite.

Mosaic Skill Check




  1. Ensure access and exit to the site is checked

We are continually lobbying the industry to carry out electronic card checks as mandatory before allowing workers on site. From a recent CSCS survey half of the workers on their membership said their cards were checked the first time they went on site, but no much thereafter. One in five of those responsible for checking came stated that they came across a fake card. Access also needs to be regulated should a worker have a site bans for one reason or another.


  1. Is the worker fit for work?

This is a serious question! Many contractors, suppliers and clients of the industry undertake rigorous and regular measures to tackle this issue including zero tolerance to drugs and alcohol, random testing, providing information on drugs and alcohol through toolbox talks, site inductions and resources such as on-site posters.

Mosaic Occupational Health




  1. Monitor worker fatigue

Construction work involves high-risk activities. To work safely, construction workers must be physically and mentally alert. This means that fatigue is a potential risk. Employers and employees have a responsibility to manage fatigue in the workplace.

Over 3.5 million people in the UK are shift workers, including in the construction industry. There is no specific legislation for shift work but employers are responsible for the health and safety of workers and this includes reducing the risk of fatigue by planning shift work schedules effectively. This, in turn, reduces risks associated with fatigue and can prevent ill health, injuries and/or accidents.


  1. Plan regular toolbox talks

To ensure effective toolbox talks, you will need to ensure that all workers participate and are engaged in the toolbox talk.  Knowing and understanding the material delivered is really important too, thus ensuring good delivery. Toolbox talks can be time consuming as just gathering the workforce round to listen someone before the start of day’s work can affect productivity. Hence the aim is to be informal and supervisors can get certain members of the workforce to gather around during their rounds. This also allows for tailored messages to different trade to be delivered.


  1. Ensure systems in place for tool allocation, inventory, PPE distribution and asset inspections

Along with proper safety gear, workers should be required to wear reflective vests to reduce the risk of accidents. Ensure these have been distributed to all your employees and contractors alike. In addition correct policing of tools and plant equipment will help reduce theft but also stop workers without correct ‘tickets’ using equipment. A proper system for asset inspection and maintenance should be in place at all times.



  1. Invest in workforce training

At Mosaic, we understand that simply holding a record of employee qualifications, licences and training courses is insufficient in the current working environment. You need to see your workers develop, lead and improve upon their skillset.

You need piece of mind to know that your workforce can deliver in the way that is safe and productive. By using situational judgement testing you will become more aware and be able to highlight skills and knowledge gaps and expose employee behaviour that may pose a risk to regulatory compliance, best practice, health and safety or even competitiveness in your organisation. 


  1. Ongoing delivery development

Don’t just rest on your laurels!

This is an ongoing process that needs to be repeat on every project / site and learnings shared between key colleagues from one project to the next.

Mosaic family of modules




Mosaic is used by the biggest names in the construction industry to manage a range of safety critical and competency issues on major infrastructure sites and projects.  Indeed, Mosaic is sometimes mandated by companies due to the significant role it plays in reducing site health and safety issues, security, improved productivity and time saved.

To read more about us and the services we offer to the construction industry please click here

Thames Tideway Tunnel - Blackfriars barge launches super sewer construction

Work on Thames Tideway Tunnel commences with Mosaic’s Competency Management System at its core

After years of planning, construction work for the new 25 kilometre interception, storage and transfer tunnel running up to 65 metres below the river, known as the Thames Tideway Tunnel, started at the back end of 2016. Beginning in west London, the main tunnel generally follows the route of the River Thames to Limehouse, where it then continues north-east to Abbey Mills Pumping Station near Stratford. There it will be connected to the Lee Tunnel, which will transfer the sewage to Beckton Sewage Treatment Works. Overflows of untreated sewage into the tidal River Thames add up to tens of millions of tonnes every year. This is unacceptable and the Thames Tideway Tunnel will finally clean up the capital’s river after years of polution.

Thames Tideway Tunnel - the solution in brief

A joint venture between Laing O’Rourke and Ferrovial Agroman has landed the largest Central section drive worth £600m-£900m. The Eastern section of the tunnel has been bagged by a Costain, Vinci and Bachy joint venture and is expected to cost £500m-£800m. Another three-way consortium consisting of Balfour Beatty, BAM Nuttall and Morgan Sindall has picked up the shorter western tunnel drive, which is expected to be worth somewhere between £300m-£500m.

Cross-section of Thames Tideway Tunnel plans
Cross-section of Thames Tideway Tunnel plans

The tunnels will be dug with a gently sloping gradient, falling 1m for every 790m it travels at a depth up to 60m below the

Tunnel Boring Machine at Lee Tunnel - Thames Tideway Project
Tunnel Boring Machine at Lee Tunnel – Thames Tideway Project

surface. Under the present programme, construction is expected to start in 2016 and conclude in 2023. The total Thames Tideway Project is estimated to cost around £4.2bn at 2011 prices. Around £1.4bn of the Thames Tideway Tunnel’s construction cost will be financed by Thames Water and £2.8bn by Thames Tideway Tunnel Ltd.

Mosaic Management Systems is delighted to be involved with such a prestigious engineering project and will be providing a universal system covering all three sections of the build. Certain parts of our system are already in use inducting / onboarding workers and assigning them to the correct job role via our SkillCheck application.  Toolbox talks are being issued and recorded on PDA’s (Personal Digital Assistant) while evidence, such as qualification and CSCS cards, relating to workers is being up loaded via our new Evidence Manager addition.

John Micciche MD of the company commented “We have been working in the Water Sector for a while now and have accumulated a lot of experience in this industry, but it is always great to be involved in such a high profile project”.

To find out more about our work in the Water Sector then please click here

construction health and safety

Construction in focus

Two years ago the UK Government published a report on worker well-being in the construction sector, arguing how improvements in this area were not only a target in themselves but also conducive to economic growth. This win/win focus on promoting greater levels of health and safety within the sector, is supported by regulations which govern some of the key operational tasks carried out by construction workers.

These include laws around working at height, which are structured under the basis of avoid, prevent, arrest, requiring employers and self-employed contractors to assess the risks and then organise and plan the work so it is carried out safely.

Work at height is the biggest single cause of serious injury within the construction industry, with over 60 per cent of deaths resulting from falls on a site.

The starting point for planning is for employers to look at where they can avoid working at height. Where this is not possible, they must otherwise prevent or arrest a fall and the potential for serious injury, instructing and training their workforce in the precautions needed.

Method statements are widely used in the construction industry as part of this process. These are a useful way of recording the hazards involved in specific work at height tasks and communicating the risk and precautions required to all those involved in the work. The statement need be no longer than necessary to achieve these objectives effectively. It should also be clear and illustrated with simple sketches, where necessary, avoiding ambiguities or generalisations which could lead to confusion. Statements are for the benefit of those carrying out the work and their immediate supervisors and should not be overcomplicated. Equipment needed for safe working should be clearly identified and available before work starts with clear guidance on what should be done if the work method needs to be changed.


As well as avoiding work at height operations where it practicable to do so, there are a number of additional precautions employers can put in place. Measures should be taken to prevent a worker from falling a distance which is liable to cause personal injury. This could include erecting a scaffold platform with double guard-rail and toe boards, for example. Installing equipment like safety nets to minimise the distance and consequences of a fall is also vital where work at height cannot be avoided or the fall prevented.

Manual handling is another key area covered by construction law governing the movement of items through lifting, lowering, carrying, pushing or pulling. While the weight of the item is an important issue, employers must also recognise the many other factors, including the number of times an items needs to be picked up or carried or the distance it is carried, as these can enhance the risk of musculoskeletal disorder injuries (MSDs).

MSDs are common construction-related injuries which include damage or disorder of the joints and other tissues in the upper/lower limbs or the back. Statistics from the Labour Force Survey indicate that MSDs, including those caused by manual handling, account for more than a third of all reported work-related illnesses.

The Manual Handling Operations Regulations 1992 require employers to manage these risks on behalf of their employees. This includes avoiding hazardous manual handling operations, moving loads through automated or mechanised processes wherever possible. If it can’t be avoided, a suitable and sufficient risk assessment from hazardous manual handling operations is required which sets out ways of reducing the potential of injury.

It is also important for employers to adopt an ergonomic approach to manual handling across their operations, taking into account the nature of the task, size of the load, the working environment and where and when direct worker participation is necessary.

The HSE has developed a number of supportive resources, including the MAC and the V-MAC tools which help employers analyse lifting, carrying and team handling. The ART tool gives advice and guidance on managing repetitive upper limb tasks, while the RAPP tool covers pushing and pulling requirements on a construction site. Often multiple tools will be required to complete a task. More information on these can be found at the HSE website.

These resources are there to support the wider legislative agenda of further protecting the people who work in the UK construction sector. It’s important for employers to be aware of these rules and use the tools that are available to promote a better working environment.

Source: SHP – Jerry Hill Safety, Head of Consultancy Support for NatWest Mentor, gives an overview of  some of the key topics in health and safety in construction.

To find out more about us and the system then please click heresnip_20161010124456 about us